Events Executive

We're looking for an Events Executive to support the Event Lead with developing, planning, and delivering two major business events organised by WMGC in Q2 2025.

Both events will be in business conference format and the role will include all aspects of event management including concept, planning, and delivery.

This role will include engaging with a complex stakeholder and shareholder network including West Midlands Combined Authority, the seven constituent local authorities (Birmingham Coventry, Wolverhampton, Solihull, Dudley, Sandwell and Walsall), government departments, private sector partners, and universities.

Main responsibilities and key activities

• Support the Event Lead with planning and executing two business conferences.
• Create new concepts and ideas for events to engage and interest the audience.
• Assist with delivering events with tasks including but not limited to:
  • Sourcing reliable and cost-effective event suppliers
  • Speaker briefings and speaker management
  • Event marketing e.g. invitations
  • Guest list management including curation, sending of invitations, managing numbers
  • Event communications e.g. 1 week out, 1 day out, post event
  • Event content curation including presentation decks
  • Diary/itinerary management
  • Stakeholder management
  • On the day event support including management of registration, venue staff, catering, speakers, content, and deliveries
• Attend and work at events front of house outside of business hours as and when required. Travel to and from the events for pre, post and during work is to be expected. For events outside of the West Midlands, you may be required to stay overnight for the duration of the event.
• Attend, report and present at relevant meetings and groups to ensure visibility, communication, and integration to stakeholders and partners.
• Support company evaluation by gathering and analysing data – such as recording attendees– and using this to inform future activity and objectives.
• Build strong cross-company relationships with both the business and tourism teams to ensure event content is current and relevant.
• Ensure all activity complies with the company policies and procedures – including risk, RAIDD, change management, procurement, contract management etc.
• Source reliable venues and suppliers who provide best value and meet the companies’ requirements.
• Support with procurement of event elements in line with company guidelines.
   

Next steps?