The job purpose is to provide a full support service to members of the leadership team ensuring that all administration activity, diary coordination and ad-hoc project support is provided to the Programme and Operations Director, Director of Marketing and Communications and Director of Finance and Commercial. Deputise for the other PA’s as necessary.

Main responsibilities and key activities 

To provide a high level secretarial/administrative support function to the Leadership Team to include:

  • Daily diary management using MS Outlook so that the Directors’ time is used as effectively as possible 
  • Organisation of relevant internal team meetings on behalf of the Directors
  • Organisation of relevant external meetings, ensuring meeting attendance is noted and relevant papers circulated
  • Secretariat provision for meetings as required by Leadership Team
  • Management of contacts and data using the bespoke CRM system as well as MS outlook
  • Production of presentations/reports/itineraries/letters/correspondence to a high level of accuracy
  • Booking of travel and accommodation following the respective funding guidelines
  • Liaising with the finance team for payment of expenses in a timely manner
  • To work closely with the members of the Leadership Team, dealing with confidential information in a sensitive and discreet manner 
  • Raising of purchase orders for the nominated Directors following the respective company policies and procedures
  • To provide any other such support for the Leadership Team as and when required
  • Coordinate management of the wider team including holiday requests, logging absence etc
  • To work closely with the PA’s to the CEO and Chief Investment Officer, co-ordinating the CEO and CIO diaries and ensuring that duplication of attendance at events is avoided where possible 
  • To deputise for the other PA’s in their absence, taking calls and managing the diaries and other requirements
  • To provide cover for reception staff when required, displaying first class customer service skills 
  • To ensure all duties across the team are efficiently and professionally handled  
  • To demonstrate flexibility and a professional approach at all times
  • Any other duties deemed commensurate with the role
  • Able to identify and implement ways of continuously improving existing ways of working.

You can view the full job description here. 

If you are interested in applying for the Leadership Team Support Executive role, please send your CV to janespearman@workwithglee.com

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